Paper Submission

ICAPEI-2025 invites authors to submit their original research papers. Please note that all submitted papers must be original, unpublished, and not under consideration for publication elsewhere. ICAPEI-2025 is organized into multiple Tracks, each focused on specific themes within the conference’s scope. Authors must submit their paper to only one Track, as submissions of the same paper to multiple Tracks will be disqualified from review. Before submission, authors are strongly encouraged to carefully review the conference policies to ensure compliance with the guidelines.

Note: Only original research papers will be considered for review. Review articles and short notes will not be accepted in this conference.

General Policies: Authors must adhere to guidelines concerning Submissions, Withdrawals, Plagiarism, Review, Acceptance, Registration, Presentation, Fee Refunds, Certificates, Final Version Submission, and Publication. Research papers that fail to meet the standards may be rejected without review.

Contribution to Conference Theme: Authors must clearly demonstrate how their research contributes to the conference’s overarching theme of applied physics and engineering innovations. Relevance and originality will be key evaluation criteria.

Paper Length: Papers must not exceed a maximum of 8 pages, including references, figures, and tables. Submissions exceeding the limit will not be considered.

Research Novelty and Originality: Authors must explicitly state the novelty of their research, explain their core contributions, and contextualize their work within existing literature. The submission must be original and unpublished.

Paper Format: All papers must follow the ICAPEI-2025 official template. Submissions that do not adhere to the formatting guidelines will be rejected. Templates can be downloaded from the conference website.

All submitted papers must include the following sections: Title, Abstract, Keywords, Introduction, Methodology, Results, Discussion, Conclusion, Acknowledgments (if applicable), and References.

Plagiarism Check: All papers will undergo a plagiarism check. Papers with a similarity index above 15% will be returned to authors for revision. Submissions with a similarity index above 20% will be rejected. All referenced material must be properly cited.

Submission Policies: Papers that exceed the length limit, violate format guidelines, or fall outside the scope of the conference will be rejected. Submissions to multiple Tracks or duplicate submissions will be disqualified.

Review Process: All submissions will undergo a double-blind peer review by at least two independent reviewers. Papers will be evaluated on originality, technical quality, clarity, and alignment with conference themes. Authors must address reviewer comments for final acceptance.

Revisions: Accepted papers may require minor revisions based on reviewer feedback. Authors must submit revised papers within the specified timeline to complete the registration and publication process.

Withdrawal Policy

During Review Process: Authors may withdraw their paper at any point before a decision has been made on the review.

After Acceptance: For accepted papers, withdrawal is possible with the following refund policy:

Plagiarism Policy

Plagiarism Check: ICAPEI 2025 enforces a strict policy against plagiarism. All submitted papers will undergo plagiarism screening after excluding references and author biographies.

Acceptable Limit: Papers with less than 15% similarity will proceed to the review process.

Revisions for Moderate Plagiarism: Papers with 16% to 20% similarity will be returned to authors for revision to reduce plagiarism.

Rejection for High Plagiarism: Papers with a similarity index above 20% will be automatically rejected without review.

Review Policy

Double-Blind Review: Papers will undergo a double-blind peer review, where reviewers do not know the identity of authors and authors do not know the identity of reviewers.

Review Process: Each paper will be reviewed by at least two independent reviewers. The review process will evaluate originality, technical quality, relevance to the conference theme, and clarity of presentation.

Reviewer Criteria: Reviewers must be PhD holders affiliated with reputable institutions. Those interested in becoming reviewers can send a request to the conference chair.

Certificate for Reviewers: All reviewers will receive an honorary certificate for their contribution, regardless of the final decision on the papers.

Acceptance Policy

Acceptance Notification: Authors of accepted papers will be notified through the paper submission portal. Papers will be accepted based on originality, research quality, clarity, and relevance to the conference themes.

Revisions: Accepted papers may be requested to undergo minor revisions based on reviewer comments. Authors are required to submit revised papers within the specified timeline to complete the acceptance process.

Registration Policy

Registration Requirement: At least one author of each accepted paper must register for ICAPEI 2025 to have their paper included in the conference proceedings and presentation schedule.

Registration Fee: The registration fee covers the conference kit, presentation slot, participation certificate, and access to conference proceedings.

Presentation Policy

Presentation: All authors of accepted papers are required to present their paper at the conference. The standard format is a 15-minute PowerPoint presentation with 12 minutes for presenting and 3 minutes for questions and answers.

Offline Presentations: ICAPEI 2025 will be conducted primarily in offline mode. However, under special circumstances, authors may request permission to present online, but this is subject to approval by the conference authorities.

Online Presentations: Requests for online presentations must be accompanied by a valid reason and approval is not guaranteed for all cases.

Certificate Policy

Participation Certificates: All participants in ICAPEI 2025 will receive a printed certificate of participation.

Presentation Certificates: Authors who present their papers will receive a certificate of presentation.

Reviewer Certificates: Reviewers will be awarded an honorary certificate (soft copy) for their contribution to the review process, regardless of the outcome of the papers they reviewed.

Camera Ready Submission Policy

Camera Ready Submission: Authors of all presented papers must submit the camera-ready version of their work within the prescribed time.

Publication Format: Papers must follow the specific guidelines and format required by the respective publications.

Publication Policy

Proceedings Publication: High-quality papers presented at ICAPEI 2025 will be submitted to the respective publication partners for potential publication.

Publication Guidelines: Papers must meet the requirements set by the proceedings to be eligible for publication. The final decision on publication will be made by the respective editors or authorized representatives of the publication.

Publication Timeline: The timeline for publication will depend on the processes followed by each publication partner.